Vacancy Finance Apprentice

To provide administrative and financial support across various departments, contributing to the smooth running of daily operations while developing essential skills for a successful career in finance and administration. You will gain hands-on experience in financial processes, office procedures, communication, and organisational tasks.

Data entry and record keeping:

Accurately and efficiently enter data into company systems, whether for HR, finance, client records, or other key areas. This includes updating contact details, logging completed tasks, and maintaining records related to ongoing projects. Attention to detail is essential to avoid errors and ensure that all records are current and compliant with data protection guidelines.

Document management:

Assist in the creation, organisation, and archiving of documents across the business. This includes helping to establish and maintain filing systems (both electronic and paper-based) that enable easy retrieval and secure storage of information. You will help with the process of digitising files and categorising documents to improve accessibility and workflow.

Communication support:

Handle inbound and outbound communications, such as answering phone calls, directing enquiries, and managing emails, ensuring messages reach the right team members promptly. Polished verbal and written communication skills are essential here, as you will often be the first point of contact for service users, suppliers, and internal staff. Developing this skill will help to build rapport with colleagues and clients alike.

Appointment scheduling:

Coordinate and schedule appointments, meetings, and other team activities, managing calendar systems to avoid scheduling conflicts. This includes sending out invitations, booking rooms, and preparing meeting agendas when required. Learning to manage time efficiently and prioritise tasks will ensure that all necessary appointments are organised and that any last-minute changes are communicated effectively.

Assistance with reports and presentations:

Support in preparing reports, spreadsheets, and presentations by gathering relevant information and creating visually clear and informative documents. You may be responsible for initial data gathering, drafting summaries, and helping team members refine presentations. This responsibility will enable you to understand the requirements for formal documentation and support the team in delivering high-quality, impactful reports.

Meeting and minutes support:

Assist with the preparation, organisation, and documentation of meetings by taking accurate notes and minutes. This includes setting up meeting rooms, distributing agendas, and ensuring all relevant materials are available. You will be responsible for recording key discussion points, actions, and decisions made during meetings, then formatting and distributing minutes in a clear and professional manner. Developing this skill will enhance your attention to detail, active listening, and ability to summarise complex information effectively.